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Staff request holiday online
Employees submit holiday requests from desktop or mobile.
The Holiday Tracker is a staff holiday booking system for small businesses, helping employees request holiday online and managers approve it without paper forms, spreadsheets or scattered messages.
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Replace spreadsheets, paper forms and scattered messages with one simple online holiday booking workflow.
Employees submit holiday requests from desktop or mobile.
Managers can check who else is off before making a decision.
Approved holidays appear in the team calendar and the employee’s allowance is updated.
With a manual holiday booking system, requests can easily be forgotten, missed in an email inbox, or approved verbally without being added to the spreadsheet.
Staff may also be left unsure what has been approved, how much entitlement they have remaining, or whether anyone else is already off before they make a request.
The Holiday Tracker keeps the whole booking process in one trusted system. Every request, approval and change happens in the same place, giving admins a clear audit trail and reducing the chance of mistakes.
Staff can request holiday online, while managers keep control of approvals, team availability and holiday records.
Employees can request holiday in three simple clicks. They can check their remaining entitlement, see who else is off, and submit their request without using paper forms, emails or messages.
Staff who aren’t always at a desk can also make holiday requests using the mobile app, making it easy for everyone to book time off wherever they work.
Employees receive an email confirmation when their holiday request is approved or declined, so they know the outcome without having to chase for an update.
Managers receive an email notification when an employee requests holiday. Before approving or declining, they can check the team calendar to see who else is off and make the right decision with a single click.
Deputies can be assigned to help manage requests when a manager is away, so holiday approvals don’t have to wait.
Managers get the visibility they need to approve requests, while admins keep oversight of the whole picture.
Staff can see how much holiday they have remaining before they make a request, and approved bookings are taken from their allowance automatically.
The Holiday Tracker automatically calculates each employee’s entitlement based on their start date, base entitlement and working patterns, including part-time staff, starters, leavers and public holidays.
That makes entitlement a clear reason to use a proper booking system, rather than a separate admin task when an employee starts, leaves or changes their work pattern.
Watch how it worksThree reasons businesses replace spreadsheets, paper forms and email requests with a proper holiday booking system.
Easier for the team to see who else is off and request leave. Quicker for managers to review and agree leave requested.
Users love it, gives them real time info and visibility of holiday entitlements — easy to use and amend bookings.
It has made managing holidays much more efficient, saved us a lot of time, and significantly reduced miscommunication.
If you need help, you can email us or give us a call — whatever works best for you.
We’re available Monday to Friday, 9am to 5pm, and we aim to respond quickly.
The Holiday Tracker is hosted by Microsoft in UK data centres, with SSL encryption, encryption at rest and regular backups.
Straightforward pricing for businesses that want simple holiday and absence management.
“As a charity we have to watch what we spend money on, but this has been worth every penny.”
Try The Holiday Tracker free and see how easy it is for staff to request holiday and managers to approve it in one place.
Start Your Free TrialGive A Dog A Bone...and an animal a home - Wendy Hood
Using The Holiday Tracker has simplified our annual leave process. Easier for the team to see who else is off and request leave. Quicker for managers to review and agree leave requested. We love the weekly reminder letting us know who is off and who has a birthday coming up! Great support with any queries too.
Nigel Rice Transport & Storage Ltd
We have recently started using Holiday Tracker for our transport company and the system has been excellent. It is very easy to use, simple to set up, and straightforward to roll out to our employees. It has made managing holidays much more efficient, saved us a lot of time, and significantly reduced miscommunication. The after-sales service is brilliant, with fast responses and effective troubleshooting. Highly recommended.
Palmer Barnes Limited - Catherine Jessop
We're very happy with The Holiday Tracker to remove the paper holiday procedure. Low cost and provides maximum efficiency and visibility. Users love it, gives them real time info and visibility of holiday entitlements - easy to use and amend bookings. Management love it as it's easy to use and you can see either individual, departmental or whole company view of holiday bookings. Payroll love it as it's easy to run reports to show holiday or sickness to pay. Anthony is prompt to respond to any questions as we got going.
Urban Roots - Lindsey Duncan
As a charity we have to watch what we spend money on but this has been worth every penny. Straightforward to use, very affordable and the team are very responsive to enquiries. Using the Tracker has saved us a lot of time and made it mch easier to track holidays and sickness.
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