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The Holiday Tracker

Privacy Policy

We treat our responsibility to the security of your data seriously. This policy explains what data we collect, how it’s stored, how it’s used and with who it’s shared.


Read our full article on GDPR and The Holiday Tracker.

What Data We Collect

The Holiday Tracker enables you to record, monitor and analyse employee holiday and absence data. In addition to absence data, you can record HR-related data against each employee, and upload documents to be attached to an employee’s profile.

An Excel document containing the exact fields of data that can be stored against an employee can be downloaded from here. Below is a summary of the types of data.

We also collect data on your behaviour as you use our website and The Holiday Tracker. This data allows us to better understand how our customers and their employees use our product. The data we collect is anonymised statistical data and it is impossible to correlate a particular user’s browsing behaviour with the user themselves.

How We Store Data

The Holiday Tracker application and all data is hosted by Microsoft in its UK data centres. We chose Microsoft as their experience and reputation inspire confidence in their ability to keep your data safe and secure.

We use industry standard SSL encryption to encrypt all data transferred between you and our servers – look for the padlock in your browser. We also employ encryption-at-rest on the data stored on the servers.

Backups of the data are taken every 10 minutes and are retained for two weeks.

How We Use the Data

We primarily use the data we collect to provide and to improve our services to you. We also use your email address to send notifications related to actions within The Holiday Tracker - notification of a holiday request, for example.

We may also use email addresses to provide you with information about updates to the service, other services we feel may be of interest to you and any other information we feel is valuable to you as a customer. You can opt out of these emails by using the Unsubscribe link in the email.

We will NEVER sell or give your email address, or any other information to another party.

Third Parties

The Holiday Tracker make use of a limited number of third party services to provide you with the service we make available. These third parties all comply with the Data Protection and the GDPR. Below is a list of the third parties.

This Privacy Policy is updated from time-to-time. The latest version can always be found at: